Meeting Documents
The District holds two types of formal meetings throughout the year.
The first is the District Executive Meeting, which is attended by the Top Table, Division Directors and Area Directors. These are typically held every three months and are a place for District Officers to give reports, review the District finances and make operational decisions.
The second is the District Council Meeting, which is attended by the District Executive, Club Presidents and Club VP Educations. These are typically held in September and May. This meeting gives club leaders a platform to debate operational issues. It is also where District Officers are elected to their roles.
Reports and notices for these meetings will be posted on this page. For issues or motions that require voting, please refer to the District Elections page.
District Executive Committee Meeting,
Sunday 10 May 2026 @ 7PM via Zoom
Area Directors, Division Directors and other District Officers are invited to attend the District Executive Meeting on Sunday 10 May 2026 at 7pm. This will be held online via Zoom.
Documents for this meeting will be uploaded to the Google Folder below.
Instructions on how to register attendance will be send directly to District Officers.
District Council Meeting,
Saturday 16 May 2026 @ 1:20PM, Hybrid
Club Presidents, VP Educations and District Officers are invited to attend the District Council Meeting on Saturday 16 May 2026 at 1:20pm. This will be a hybrid meeting with both in-person and online attendance available.
For those who wish to attend in person, the meeting will take place during the District 72 Annual Conference, which is being held at Caroline Bay Hall in Timaru over the weekend of 15 – 17 May 2026.
Documents for this meeting will be uploaded to the Google Folder below.
Instructions on how to register attendance will be send directly to Club Presidents, VP Educations and District Officers.
District Executive Committee Meeting,
Sunday 8 March 2026 @ 2:00pm
The link below contains the documents for the upcoming District Executive Committee Meeting, to be held on Sunday 8 March 2026 starting at 2:00pm NZT. This meeting will be held online via Zoom. Instructions on how to register attendance will be send directly to District Officers.
District Executive Committee Meeting Minutes
Minutes from the District Executive Committee Meeting held on 14 September 2025 are now available. Access this document using the link below:
Past Meeting Documents
Reports and official documents for past District Executive and District Council Meetings are now stored on our Google Drive. These can be accessed using the link below:
District Procedures
District 72 is governed by the Articles of Incorporation and Bylaws of Toastmasters International, the District Administration Bylaws and Toastmasters International Policies and Protocols, which are common to all Districts.
District 72 Procedures provide guidance where Toastmasters International policies or procedures are silent or unclear. These procedures are reviewed each year and ratified by the District Council.
Club
Mission
“We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth.”
District
Mission
“We build new clubs and support all clubs in achieving excellence.”
Toastmasters International Mission
“We empower individuals to become more effective communicators and leaders.”
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